Petsmart Adoption Fairs
We have weekly fairs at Petsmart in Monrovia (745 W. Huntington Dr, Monrovia, CA 91016)
Every Saturday and Sunday from 12:00 pm – 4:00 pm, rain or shine.

Adult Volunteers
We have three shifts: Labrador (10:45 to 1:10), Poodle (1:10 to 3:15), and Chiweenie (10:45 to 3:15/full shift)
Please email Adoption Fair Volunteer Coordinator as to which shift is best for you.
All volunteers must sign a waiver and must fill out an info sheet for the Pet Fair Volunteer Coordinator.
All volunteers must sign in at the start of the fair and sign out at the  end of the fair or their shift.

Youth Volunteers
Youth Volunteers must be at least 12 years old
Parent or guardian must come to first adoption fair to sign waiver and get further information
We have three shifts: Labrador (10:45 to 1:10), Poodle (1:10 to 3:15), and Chiweenie (10:45 to 3:15/full shift)
Please email Adoption Fair Volunteer Coordinator as to which shift is best for you.
We offer community/school credit signatures. We have a form or you can bring your own.
Signatures for community/school credit can only be signed at pet fair departure time or after the end of their shif.t. If a volunteer is doing the Poodle or Chiweenie shift, signatures can only be obtained after close down is completed. Forms can only be signed by one of four Senior Volunteers.
All volunteers must sign a waiver and must fill out an info sheet for the Pet Fair Volunteer Coordinator.
All volunteers must sign in and sign out, at the start of the fair and at the end of the fair.

Youth Volunteers are part of HTFF Team that is working towards the goal of saving animals. For every great adoption we get, we are able to rescue an animal. We, as an adoption fair group, may come from various cities, jobs, schools, age brackets, and backgrounds. We want everyone helping us out to enjoy themselves and to feel gratified in helping us save animals.  We want an inviting and inclusive environment. For this reason we ask for common sense and courtesy towards each other and towards the adoption fair venue staff.
Please pick up after yourself and throw trash and used food or drink containers in outside trash bins.
Please be welcoming with each other and inclusive of each Youth Volunteer.
Please avoid texting and engaging in social grouping as opposed to engaging with each other and other event volunteers in an open atmosphere.
Please refrain from doing homework or other unrelated business during the fair.

Opening

Set up at Petsmart typically starts at 10:45 am. Our utility carts, chairs, and roll caddy have to be brought out and we set up as follows:

Animals, inside carriers, brought into store if it is hot/cold outside
Animals, inside carriers, set outside, if we will be outside, in shady location, as a group and with a volunteer keeping watch

Stand up sign placed outside, but entry way to the store
Donation box atop roll caddy and placed by the doorway

Tables set up
Tablecloths
Cat crates
Blankets/towels inside the cat crates
Water bowls with water placed at a back corner of each crate
Double xpens set up with bungee cords to secure
HTFF banner hung inside of the xpen
Chair placed inside xpen
Water bowl placed inside xpen towards back
Water bowl placed outside xpen for dogs on leash

Cats placed in the crates
Dogs walked before placing some inside xpens

Merchandise placed on sale table
Information cards placed out
Signs put out (merchandise, foster, volunteer)
Chairs placed out

What Can Be Done During the Fair?

Walk dogs nearby within sight of the fair
Hold dogs while seated
Brush/comb cats
Keep kittens company with toys
Take photos for possible social media posts
Tidy xpen or cat crates
Refill water in cat and dog containers
Talk to interested potential adopters or donors
Accompany dogs in xpen
Pet cats

 

Adoption Process
Senior Volunteers will primarily handle the adaption process, especially the home visits. However, we have the following guidelines that will affect Adult and Youth Volunteers:
Although we do not want to shout it out at an inappropriate time, if it appears that a potential adopter is in fact becoming or is serious about an adoption, please, at the right time appropriate to the situation, make sure the potential adopter is aware of the tax deductible adoption fee. The fees are, $250 for adult dogs, $300 for puppies, $150 for adult cats and $175 for kittens unless otherwise specified by a Senior Volunteer. We do a senior discount, which a Senior Volunteer will address with the potential adopter. We also bundle the fees for multiple animals or bonded animals. In most cases it is two for one. This as well will be addressed by a Senior Volunteer. 
Two Youth Volunteers need to serve as Adoption Ambassadors when an animal is adopted. This entails assisting in getting the documents such as health records, the contract, and the Petsmart Adoption form completed. When an animal is adopted, Adoption Ambassadors will also assist with:
Dog adopters must purchase a new collar, tag, harness, and leash. The tag can be made at the petsmart engraving machine.
Cats must leave in a carrier, of which the adopter may have or they can purchase one from Petsmart or we sell cardboard carriers for $7 each. 
Based on the discussion with Senior Volunteers as to the brand of food the pet is eating as well as other needs, Ambassadors can assist the adopters in purchasing the food, litter, toys, etc. as needed.
Photos need to be taken to memorialize the adoption and for HTFF social media posts. One or both ambassadors can take photos and send to a designated Senior Volunteer. 
Assistance in getting the animal and bags to the adopters’ vehicle.

Safety and Security

All dogs must have a harness
Dogs taken out of xpens must always have a leash attached to the harness
Please keep a firm grip on the leash. Best to have the leash wrapped at least once around the hand
Please watch dogs that are being walked or out of the xpen so as to prevent dogs getting loose, getting too close to dogs belonging to customers and large or unsafe dogs.
Please be proactive with dogs that are tugging or pulling on the leash. If you need help, ask an experienced volunteer.

Do not ever hold any animal to your face. Animals are unpredictable and may be nervous than typically due to the fair atmosphere.  Be aware as to the disposition of the animal to avoid bites and scratches.

In a courteous, but firm, manner, monitor the actions of  potential adopters and people from the public in their interactions with the animals. Although most people are kind and attentive,  some, especially children, may be less careful or they may be cloying.

We are not responsible for loss of personal items or theft, so please keep your belongings safe or in your car.

Courtesy
We are a team working towards the common goal of saving animals. For every great adoption we get, we are able to rescue an animal. We, as an adoption fair group, may come from various cities, jobs, schools, age brackets, and backgrounds. We want everyone helping us out to enjoy themselves and to feel gratified in helping us save animals. For this reason we ask for common sense and courtesy towards each other and towards the adoption fair venue staff.

When a potential adoption is taking place, please do not interrupt by taking in an animal you are handling. We want the focus to be on the animal of interest and we do not want to agitate or overly excite the animal of interest.

If you see someone in need of help such as a volunteer with a challenging dog being walked or a volunteer setting up a crate, please be a team player and help out.

Please pick up after yourself and throw trash and used food or drink containers in outside trash bins.

Please avoid texting and engaging in social grouping as opposed to engaging with each other and other event volunteers in an open atmosphere.

Please refrain from doing unrelated business during the fair.

Close

We close down typically between 2:50 and 3 depending on how busy it has been for the day.

Place cats in carriers
Empty water in plants. Used water bowls go in car.
Soiled or dirty blankets go in car
Clean blankets or blankets wet from water stay
Break down crates that can be broken down
Please follow direction on which crates stay
Break down tables
Place items where they go (some items go in roll caddy, others in boxes or in car, etc)

Dogs go inside carriers in car. Leave harness and leash on.
Cats in car

Tables on utility carts first
Xpens on utility carts on second
Crates on utility carts last
Leave one crate set up and place blankets and other items inside

Carts and caddy returned to back of the store

One person must always stay with the animals at the car

Statement of Rights

HTFF has the right to reject any volunteer applicant.  HTFF has the right to request that any volunteer stop volunteering and leave the area of any HTFF event, as well as to request that a volunteer not return, without explanation.